May 26, 2020  
2019-2020 Student Handbook and Undergraduate Catalog 
2019-2020 Student Handbook and Undergraduate Catalog

Federal Student Aid Financial Aid Funds Disbursement Policy

  1. Federal financial aid is disbursed to the student one or more times throughout each semester starting four to six weeks after the beginning of classes. Exception: First-time, first-year students will be subject to A 30 day delayed disbursement of student loan funds as per federal regulations requiring a 30-day delay.
  2. Before a payment is made to a student, that student’s records are reviewed to determine that the student has been making satisfactory academic progress and is still eligible for the award. The Federal Pell Grant funds are then disbursed to the student on the scheduled disbursement date. Students are responsible for ensuring that the College has the correct mailing address so that correspondence and/or mailed disbursement checks are sent to the correct address.
  3. A student must attend classes in order to be eligible for Federal Student Aid funds. If one or more instructors report that a student has not attended class, resulting in a change in the student’s enrollment status, the Financial Aid Office must recalculate the student’s aid based on the lesser enrollment status. If funds have already been disbursed, the student is responsible for repayment of the portion of the funds for which he/she was not eligible.
  4. A separate disbursement of funds may be necessary for second eight-week enrollment when it affects the total enrollment status for the semester. Funds will be disbursed based on the coursework that starts at the beginning of the semester. A subsequent disbursement will be issued at a later date for coursework beginning at midterm.
  5. For example, if a student enrolls in twelve credit hours, nine credit hours start at the beginning of the semester and three credit hours start at midterm, funds will be disbursed for nine credit hours on the regularly scheduled disbursement date. A separate disbursement will be processed for three credit hours, the second eight-week course, once attendance in that class has been verified.
  6. In addition, no awards or disbursements of federal student aid funds will be made until a student’s financial aid information file is complete, a valid FAFSA report is on file in the Financial Aid Office, and all conflicting information is resolved.
  7. Southeast Arkansas College is on a semester basis and uses the semester as a payment period. An academic year is defined as two semesters, fall and spring. Semesters are 16 weeks long. Enrollment is measured in semester credit hours, with 12 hours considered full-time. Summer is called a trailer because it follows the fall and spring semesters and is a part of the preceding academic year.
  8. Federal regulations require multiple disbursements of student loans. No installment amount may exceed one-half of the loan requested. The College disburses student loans in two installments each semester. The first disbursement occurs after attendance is verified and the second installment is the midway point of the semester.