May 26, 2020  
2019-2020 Student Handbook and Undergraduate Catalog 
  
2019-2020 Student Handbook and Undergraduate Catalog

Transcripts


Official transcripts of a student’s work may be obtained from the Registrar’s Office in accordance with federal guidelines under the Family Educational Rights and Privacy Act of 1974 as Amended (FERPA).

  1. Transcripts are issued only at the written request of the student or appropriate institutions and officials. Requests for a transcript by mail should include the name under which the student was enrolled, College I.D. number or Social Security number, dates of attendance at Southeast Arkansas College, and name and address of the business or institution to which the transcript is to be sent. Telephone requests for transcripts are not accepted. A Release of Information Form may be requested or the student may write a letter containing the above information. There is not a fee for transcripts; however, the number requested must be reasonable and necessary. The College reserves the right to charge for transcripts in cases where the number requested is excessive.
  2. Official transcripts of the student’s complete permanent record are issued with the Embossed Official College Seal of Southeast Arkansas College.
  3. Transcripts (and other documents) which have been presented for admission or evaluation of credit become the property of Southeast Arkansas College as a part of the student’s permanent record and are not reissued. Transcripts from other institutions, if needed, must be obtained directly from the original issuing institution.
  4. Requests for official transcripts are normally filled within two working days. The College does not guarantee “over the counter same day service”. Transcripts given to students will be stamped “Issued to Student” are not considered official transcripts.

Facsimile (Fax) Transmissions

Since the original source of documents received through a facsimile (FAX) or e-mail, transmission cannot always be accurately determined, the Admission’s Office will accept academic transcripts by FAX or e-mail transmission ONLY as working documents, pending the receipt of an official transcript from the sending institution. A request for academic information received by FAX or e-mail to be sent to an individual or private business will be treated as a telephone request, requiring the submission of a written request bearing the original signature of the student, Social Security number, and last date of attendance.

Requests submitted to the Registrar’s Office to have an academic record sent via a facsimile machine cannot be honored.